UnityPoint Health

Clinic Administrator

Requisition ID
2017-38123
Category
Leadership - Non-Nursing
US-IA-Vinton
1803 C Ave
Affiliate
9200 UnityPoint Clinic Affiliate
Vinton
Department
Fam Med- Vinton- CR
IA
FTE
1.0
FLSA
Exempt
Scheduled Hours/Shift
Primarily Days

Overview

UnityPoint Clinics

Shellburg and Vinton Family Practices

1.0 FTR 40 hours per week

Exempt; Days M-F

 

The Clinic Administrator is responsible for the operational performance in a medical office practice and monitors the activities of all office operations components to ensure the clinic meets its objectives. Advises and seeks consent from the organizations leadership team to coordinate and manage the activities in the clinic.

Responsibilities

 

General Responsibilities

  1. Full authority over daily operations.
  2. Possess in–depth knowledge of and provide operational support for tasks and job functions performed in areas of responsibility, including protocols, processes, policies, and procedures.
  3. Provide leadership within the clinic setting in order to ensure effective, efficient office operations, optimizing performance and continually improving quality of care in a vastly changing health care environment.

Operational/Clinical Results

  1. Oversee the day-to-day management of the office including the coordination of clinic operations, establishment of work schedules, review of staffing needs and the supervision and training of staff in good patient relations and office policies and procedures.

Financial Results/Budget Responsibility

  1. Responsible for financial operations of the clinic. Including accounts payable, timely and accurate preparation and submission of biweekly payroll reports, budget preparation, reviewing required reports and monthly financial statements and monitoring accounts receivable.
  2. Participate in annual budgeting process and budget development as directed.

Strategy

  1. Be aware of what is happening in clinic/department and the organization by attending clinic/department meetings, reading emails and regularly checking information on the organization’s intranet site.
  2. Demonstrate initiative to improve quality and customer service by striving to exceed customer expectations.
  3. Implement and sustain UnityPoint Clinic strategic initiatives.
  4. Perform other duties as requested by the organizations management team and the providers to facilitate the smooth and effective operations of the office.

Employee/Physician Relations/Performance and Talent Management

  1. Establish effective mechanisms of communication with staff, providers and patients to foster an environment of openness, trust, team work and staff development.
  2. Act as a liaison between physicians/providers and the organization’s leadership team to achieve effective communication and optimal operational processes.
  3. Partnering with medical director on performance and talent management
  4. Responsible for the interview and hiring process including completion of employment forms in an accurate and timely manner and coordination of orientation and training programs for new staff members.
  5. Balance team and individual responsibilities; be open and objective to other’s views; give and welcome feedback; contribute to positive team goals; and put the success of the team above own interests.
  6. Consultant on and final decision maker with respect to employee relations situations; informing and partnering with director on high level employee situations.
  7. Take the leadership role in times of disaster to secure the safety of staff, patients, visitors, the facility and protected health information when possible.
  8. Schedule and conduct monthly staff and provider meetings at each clinic and ensure proper follow-up as needed.

Problem Solving/Decision Making

  1. Follow protocols and policies in decision making.
  2. Identify and resolve operational issues and day-to-day oversight and responsibility.
  3. Seek guidance from director of clinic operations as needed.

Culture

  1. Create a culture of innovation, learning, teamwork and professional practice, consistent with the mission, vision and values of the organization.

Compliance

  1. Maintain compliance with CLIA, OSHA, Safety and Risk Management guidelines.
  2. Maintain regular and consistent attendance at work.
  3. Maintain compliance with Personnel policies and procedures.
  4. Monitor all environmental conditions in order to secure protected health information.
  5. Behave in a manner consistent with all Corporate Compliance and HIPAA policies and procedures.

 

Supervision Received:

  1. General supervision is received from the appropriate Regional Director of Clinic Operations.
  2. Functional supervision is received from the provider staff.

Supervision Exercised:

  1. Direct and functional supervision is exercised over clinical and business office support staff in assigned office(s).

Qualifications

Education

 

  1. Bachelor’s degree required – business and/or health care management degree preferred.
  2. OR a combination of education and operations experience.
  3. Preferred Master’s degree in business or health care management.

Experience

 

  1. 2-3 years of leadership experience – clinical operations experience preferred.
  2. Preferred experience in personnel management, facility management, financial management, budgeting and computers are preferred. Experience in accounts receivable, to include billing, collection, ICD-9 and CPT coding.
  3. Preferred knowledge and experience with process improvement.

Skills

 

  1. Strong interpersonal skills.
  2. Strong computer skills.
  3. Strong supervisory and leadership skills.
  4. Strong verbal and written communication skills.
  5. Ability to take initiative and exercise independent judgment, decision-making and problem-solving expertise.
  6. Knowledge of personnel administration and patient relation principles.
  7. Ability to work as a team member.
  8. Ability to understand and apply guidelines, policies and procedures.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Need help finding the right job?

We can recommend jobs specifically for you! Click here to get started.