Coordinating Recruitment Visits

• Coordinate all logistics related to physician and provider recruitment visits, both virtual and in-person, including scheduling interviews, booking travel, making reservations, ordering meals, and preparing detailed itineraries for candidate visits.
• Provide administrative and operational support to the Provider Services team, including calendar management, documentation, and communication tracking.
• Serve as the primary point of contact for candidates during the interview process, ensuring a smooth, timely, and professional experience.
• Partner with market leadership and internal stakeholders to plan and execute successful site visits, including facility tours, interview day logistics, and hospitality arrangements.
• Prepare and distribute interview materials, candidate profiles, and feedback forms to interviewers and hiring leaders.
• Attend on-site interviews as directed by the Recruitment Manager
• Maintain accurate records and documentation in the applicant tracking system (ATS) and other internal databases.
• Assist in coordinating tasks and ensure handoffs to the Provider Services team are timely and complete.
• Contribute to process improvements by identifying inefficiencies and offering recommendations for enhancing the recruitment experience.
• Develop knowledge of health system markets and tailor recruitment support to align with the needs of individual departments and locations.
• Collaborate cross-functionally with HR, credentialing, marketing, and other internal teams to support recruitment goals and timelines.

Administrative Support

• Draft, format, and proofread professional correspondence, reports, and recruitment-related documentation with a high level of accuracy and attention to detail.
• Maintain and organize candidate and recruitment files ensuring accuracy, confidentiality, and compliance with organizational recordkeeping standards.
• Support the Provider Recruitment team by performing additional administrative tasks as assigned by the Director or Manager of Provider Recruitment to ensure a positive candidate experience.
• Stay current on internal systems, organizational policies, and procedures relevant to recruitment and administrative support functions.
• Complete all required annual training and educational sessions within designated timeframes.