Executive Assistant - Administration

UnityPoint Health - Allen

Full-time

Benefits Eligible

The Executive Assistant needs to be courteous and helpful in contacts with patients, visitors, Medical Staff, colleagues  and general public.  Must show evidence of cooperative and respective working relationships with all.  Willingly accepts requests and is responsible for overseeing access to the senior leadership team including greeting and directing visitors, physicians, and team members; dealing with administrative office inquiries and issues as appropriate (including phone communication); overseeing day-to-day management of supplies, equipment and other office space; and performing general office and clerical duties as appropriate.  Must exhibit the FOCUS values.

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.  

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.  Here are just a few:      

• Expect paid time off, parental leave, 401K matching and an employee recognition program.   

• Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.  

• Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family.   

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.   

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience. 

Find a fulfilling career and make a difference with UnityPoint Health.

• Coordination of meetings for Market Chief Nursing Officer, Market Vice President Operations and Market Chief Medical Officer and other direct report areas as needed (Special function & AV request forms filled out). Maintains schedule and keeps calendar up-to-date and accurate for Market Chief Nursing Officer and Market VP Operations.
• Maintains appropriate files and records. Files and records are easily located when needed and are up-to-date.
• Schedule Executive rounding in all departments each quarter. Ensure that rounding has been completed in each department each quarter
• Provide secretarial support, including typing of letters, memos, meeting notices, composing and proofreading minutes of meetings, reports, presentation materials,  and other related correspondence. Types and distributes correspondence, all typing is complete and accurate and contains no errors. All materials are kept confidential
• Types, maintains and uploads policies/procedures to the intranet.   Ensures  the policies are reviewed/ revised within the appropriate time frame.   Archives the retired policies for the appropriate amount of time according to the record retention policy.
• Promptly and correctly approves payroll for Market Chief Nursing Officer’s direct reports and Market VP of Operation’s direct reports.
• Handle variety of matters involving contact with carious providers, associates, medical committees, government agencies, and the public.

• 2 years of commercial/business courses or an associates degree or pertinent work experience.
• General knowledge of health care field including agencies and associations.
• Experience with Microsoft Office software applications- Word, Excel, Outlook, PowerPoint and Adobe
• Valid driver’s license when driving any vehicle for work-related reasons.